Security Questionnaire Evidence Library Template
A 60-artifact starter inventory for organizing the policies, procedures, diagrams, reports and product evidence repeatedly needed in customer security reviews.
Why maintain an evidence library?
Questionnaire response speed improves when the team can locate the current source behind a claim instead of searching policies, tickets and product docs from scratch. This template separates the evidence artifact from the answer itself so reviewers can update the source without turning an old questionnaire response into permanent truth.
60 evidence artifacts
Security, privacy, AI, resilience, infrastructure, compliance, legal and customer-control evidence.
Owner routing
Each artifact includes the function that typically owns or maintains it.
Freshness cadence
Use the review cadence column to identify evidence that should be revalidated before reuse.
Evidence inventory preview
EV-001 · Governance · Information Security PolicySecurity governance, roles, policy frameworkOwner: Security / GRC · Review: Annual
EV-002 · Governance · Risk Management PolicyRisk assessment, treatment, acceptanceOwner: Security / GRC · Review: Annual
EV-003 · Governance · Security Exception ProcedureControl exceptions and approvalsOwner: Security / GRC · Review: Annual
EV-004 · Governance · Security Awareness StandardTraining expectationsOwner: Security / HR · Review: Annual
EV-005 · Identity & Access · Access Control PolicyLeast privilege, account lifecycle, privileged accessOwner: Security / IT · Review: Annual
EV-006 · Identity & Access · Role MatrixRole-to-permission mappingOwner: IT / Product · Review: Quarterly
EV-007 · Identity & Access · Access Review EvidencePeriodic entitlement reviewOwner: Security / IT · Review: Quarterly
EV-008 · Identity & Access · MFA Configuration EvidenceStrong authentication for admin accessOwner: IT / Security · Review: On change
EV-009 · Data Protection · Encryption StandardEncryption in transit and at restOwner: Security / Platform · Review: Annual
EV-010 · Data Protection · Key Management StandardKey generation, storage, rotation and accessOwner: Security / Platform · Review: Annual
EV-011 · Data Protection · Data Classification PolicySensitive-data handling requirementsOwner: Security / Privacy · Review: Annual
EV-012 · Data Protection · Data Flow DiagramData sources, destinations and processorsOwner: Privacy / Product · Review: On change
EV-013 · Data Protection · Retention ScheduleRetention periods by data typeOwner: Privacy / Legal · Review: Annual
EV-014 · Data Protection · Deletion ProcedureDeletion after termination or requestOwner: Privacy / Engineering · Review: Annual
EV-015 · Application Security · Secure SDLC StandardSecurity gates in development lifecycleOwner: AppSec / Engineering · Review: Annual
EV-016 · Application Security · Code Review StandardPeer review and protected branchesOwner: Engineering · Review: Annual
EV-017 · Application Security · SAST/DAST ConfigurationAutomated application security testingOwner: AppSec · Review: On change
EV-018 · Application Security · Dependency Scanning EvidenceOpen-source vulnerability detectionOwner: AppSec / Engineering · Review: Continuous
EV-019 · Application Security · Secrets Management StandardCredential storage and repository controlsOwner: Engineering / Security · Review: Annual
EV-020 · Vulnerability Management · Vulnerability Management PolicyPrioritization and remediation SLAsOwner: Security · Review: Annual
EV-021 · Vulnerability Management · Patch Management ProcedurePatch testing and deploymentOwner: IT / Platform · Review: Annual
EV-022 · Vulnerability Management · Penetration Test SummaryIndependent security testingOwner: Security · Review: Annual
EV-023 · Vulnerability Management · Risk Acceptance RecordAccepted security risk with owner and expiryOwner: Security / GRC · Review: Per exception
EV-024 · Logging & Monitoring · Logging StandardSecurity event collection and retentionOwner: Security / Platform · Review: Annual
EV-025 · Logging & Monitoring · SIEM Coverage MapSystems and events monitored centrallyOwner: Security · Review: Quarterly
EV-026 · Logging & Monitoring · Detection Rule InventoryAlerting for suspicious behaviorOwner: Security · Review: Quarterly
EV-027 · Incident Response · Incident Response PlanIncident roles, triage and escalationOwner: Security · Review: Annual
EV-028 · Incident Response · Incident Communication ProcedureCustomer and stakeholder notificationOwner: Security / Legal · Review: Annual
EV-029 · Incident Response · Tabletop Exercise ReportEvidence of incident-response testingOwner: Security / Executive · Review: Annual
EV-030 · Business Continuity · Business Continuity PlanContinuity responsibilities and processesOwner: Operations · Review: Annual
EV-031 · Business Continuity · Disaster Recovery PlanTechnical recovery proceduresOwner: Platform / Operations · Review: Annual
EV-032 · Business Continuity · Backup StandardBackup frequency, protection and retentionOwner: Platform · Review: Annual
EV-033 · Business Continuity · Restore Test EvidenceBackup recovery validationOwner: Platform / Operations · Review: Quarterly
EV-034 · Third Parties · Vendor Risk Management PolicySupplier due diligence and monitoringOwner: Procurement / Security · Review: Annual
EV-035 · Third Parties · Subprocessor ListThird parties processing customer dataOwner: Privacy / Legal · Review: On change
EV-036 · Third Parties · Vendor Risk RegisterOpen supplier findings and treatmentOwner: Security / Procurement · Review: Quarterly
EV-037 · Privacy · Privacy Policy / NoticeExternal privacy commitmentsOwner: Privacy / Legal · Review: Annual
EV-038 · Privacy · Data Processing AddendumContractual data-processing termsOwner: Legal / Privacy · Review: On change
EV-039 · Privacy · Data Subject Request ProcedureRights-request handlingOwner: Privacy / Legal · Review: Annual
EV-040 · Privacy · Privacy Impact Assessment TemplateReview of new personal-data usesOwner: Privacy / Product · Review: Annual
EV-041 · AI Governance · AI System InventoryModels, providers, use cases and ownersOwner: Product / AI · Review: Quarterly
EV-042 · AI Governance · AI Data FlowData sent to models, embeddings and retrieval systemsOwner: Product / Privacy · Review: On change
EV-043 · AI Governance · AI Data Use StatementTraining, fine-tuning and customer-data use positionOwner: Product / Legal · Review: On change
EV-044 · AI Governance · AI Retention MatrixRetention of prompts, outputs and embeddingsOwner: Product / Privacy · Review: On change
EV-045 · AI Governance · AI Evaluation PlanPre-release model and prompt evaluationOwner: AI / Engineering · Review: Per release
EV-046 · AI Governance · AI Threat ModelPrompt injection, unsafe tool use and retrieval risksOwner: AI / Security · Review: On change
EV-047 · AI Governance · Human Oversight ProcedureReview and escalation for high-impact outputsOwner: Product / Risk · Review: Annual
EV-048 · Compliance · Current Certification / AttestationScope and validity of external assuranceOwner: GRC · Review: Per renewal
EV-049 · Compliance · Audit Remediation TrackerFindings, owners and closure statusOwner: GRC / Security · Review: Monthly
EV-050 · Compliance · Customer Assurance Evidence CatalogApproved artifacts available to buyersOwner: GRC / Sales Engineering · Review: Quarterly
EV-051 · Infrastructure · Cloud Architecture DiagramHosting, network and service boundariesOwner: Platform / Security · Review: On change
EV-052 · Infrastructure · Cloud IAM StandardAdministrative access to productionOwner: Platform / Security · Review: Annual
EV-053 · Infrastructure · Network Segmentation DiagramEnvironment and network separationOwner: Platform / Security · Review: On change
EV-054 · Infrastructure · Infrastructure Change ProcedureReview and logging of infrastructure changesOwner: Platform · Review: Annual
EV-055 · Customer Controls · SSO DocumentationCustomer identity federation supportOwner: Product · Review: On change
EV-056 · Customer Controls · RBAC DocumentationCustomer role and permission modelOwner: Product · Review: On change
EV-057 · Customer Controls · Audit Log DocumentationCustomer-visible security eventsOwner: Product · Review: On change
EV-058 · Customer Controls · Security Configuration GuideCustomer-configurable security settingsOwner: Product / Security · Review: On change
EV-059 · Legal · Security AddendumContractual security commitmentsOwner: Legal / Security · Review: On change
EV-060 · Legal · Incident Notification ClauseContractual notification obligationsOwner: Legal / Security · Review: On change
Pair it with the questionnaire template
Use the 80-question vendor security questionnaire template to test whether this evidence inventory can support common buyer questions. For a deeper operating model, see the evidence library guide.
Have a buyer questionnaire already?
Upload the real questionnaire plus your approved evidence and see 10 cited draft answers before paying.
Run free evidence scan →